Hajji Sewante M. Kaliphan
Under Secretary (F&A)
This department manages the Ministry's finances, human resources, procurement, and coordinates budgeting and financial reporting under the following units: Policy and Planning, Communications, ICT, Audit, Accounts, and PDM Secretariat. These are instrumental in the efficient running of the Ministry’s administration and in the implementation of policies.
Key Functions
- Ensure compliance with the accounting standards and formats issued by the Accountant General, to promote transparency and accountability in the Ministry.
- Ensure successful planning and budgeting processes for the Ministry of Local Government.
- Prepare the Ministry Budget Framework Paper.
- Process and make payments of emoluments.
- Keep the Ministry asset register and vehicle utilization report up to date.
- Prepare annual and quarterly work plans, with objectives, outputs, targets, and performance indicators.
- Prepare and submit quarterly expenditure and budget execution reports to MoFPED.
- Engage in policy formulation and oversight to ensure alignment with national development goals.
- Ensure financial accountability through budget allocation and expenditure tracking.
- Monitor and evaluate (M&E) the implementation of LG structures, to assess progress and address implementation challenges.
- Follow up on the implementation of Government Programmes and Projects in all LGs.
- Ensure the implementation of the Balance Score Card (BSC) and undertake change management through BSC.
- Manage MoLG human resources (build staff capacity, monitor attendance, develop and manage the human resource plan, develop the client charter, implement staff performance management).
Units Under Finanace and Administration
The Human Resource Management (HRM) Unit is a strategic department within the Ministry of Local Government (MoLG) responsible for managing the Ministry's most valuable asset: its personnel. The unit ensures that the Ministry is staffed with a competent, motivated, and productive workforce capable of effectively executing its mandate of overseeing and supporting local governments in Uganda.
The core mandate of the HRM Unit is to implement effective human resource policies, strategies, and practices that govern the entire employee lifecycle. This includes recruitment, deployment, performance management, compensation, welfare, and discipline, all aimed at achieving optimal organizational performance.
Key responsibilities include:
The core mandate of the HRM Unit is to implement effective human resource policies, strategies, and practices that govern the entire employee lifecycle. This includes recruitment, deployment, performance management, compensation, welfare, and discipline, all aimed at achieving optimal organizational performance.
Key responsibilities include:
- Recruitment and Staffing: Managing the hiring process to fill vacant positions within the Ministry.
Payroll and Benefits: Overseeing staff compensation, benefits, and ensuring accurate payroll processing (in liaison with the Accounts Unit).
Performance Management: Implementing staff appraisals and identifying training needs to enhance performance.
Employee Welfare: Handling staff grievances, welfare, and maintaining a conducive work environment.
The Accounts Unit is a critical department within the Ministry of Local Government (MoLG) of Uganda. It functions as the central hub for all financial management activities, ensuring that public funds allocated to the Ministry and, by extension, to Local Governments, are managed with utmost accountability, efficiency, and transparency in line with national laws and regulations.
Key responsibilities include:
Key responsibilities include:
- Managing Funds: Processing payments, salaries, and the Ministry's budget.
Transferring Grants: Ensuring timely and accountable disbursement of government funds to Local Governments.
Reporting and Compliance: Maintaining financial records, preparing reports, and ensuring compliance with national laws (like the Public Finance Management Act).
Audit Liaison: Serving as the main contact for external audits from the Auditor General.
The Internal Audit Unit is an independent, objective assurance and consulting function established within the Ministry of Local Government (MoLG). Its primary role is to provide an independent appraisal of the Ministry's operations, focusing on governance, risk management, and internal control processes. It acts as a key guardian of public resources by ensuring efficiency, effectiveness, and compliance with laws and regulations.
Key responsibilities include:
Key responsibilities include:
- Risk-Based Audits: Conducting planned audits of high-risk areas, including financial records, compliance with laws (like the Public Finance Management Act), and the efficiency of programs.
Investigations: Probing suspected fraud, waste, or corruption.
Advisory Role: Advising management on how to improve systems and controls.
Reporting: Reporting its findings and recommendations directly to the Ministry's Permanent Secretary and Audit Committee.
The Finance and Planning Unit is a strategic and central department within the Ministry of Local Government (MoLG). It is responsible for the integrated functions of financial resource mobilization, budgetary planning, and strategic allocation of funds to support the Ministry's mandate and Uganda's decentralization framework. This unit acts as the critical link between policy goals and their financial feasibility.
Key responsibilities include:
Key responsibilities include:
- Budget Formulation: Leading the process of preparing the Ministry's annual and medium-term budgets, including justifying them before the Ministry of Finance and Parliament.
Strategic Planning: Aligning the Ministry's work plans and financial requests with the National Development Plan.
Resource Mobilization: Seeking and securing funds from the national treasury and development partners.
Financial Performance Monitoring: Tracking how well the Ministry's programs are performing against their financial targets.
The Public Relations & Comms is a critical support unit within the Ministry under Finance and Administration Department. It serves as the technological engine that powers the Ministry's operations and its oversight of the local government system. The unit is responsible for ensuring that modern, reliable, and secure technology is in place to facilitate efficient service delivery, communication, and data management across the entire local government structure.
Key responsibilities include:
Key responsibilities include:
- Media Relations: Serving as the official spokesperson, issuing press releases, and managing interactions with the media.
Public Awareness: Educating the public about local government policies, programs, and the decentralization system.
Stakeholder Engagement: Building relationships with local governments, development partners, and civil society.
Content Management: Producing reports, newsletters, and managing the Ministry's website and social media platforms.
The Information Technology Services (IT) Unit is a vital support unit within the Ministry under Finance and Administration Department. Its primary role is to manage, maintain, and innovate the Ministry's technological infrastructure and systems. The unit serves as an enabler for the Ministry's operations and the broader decentralization framework by leveraging technology to improve efficiency, communication, and service delivery.
Key responsibilities include:
Key responsibilities include:
- Managing IT Infrastructure: Maintaining the Ministry's computers, network, servers, and software.
Technical Support: Providing daily troubleshooting and system administration for staff.
System Security: Ensuring the security and integrity of the Ministry's data and IT systems.
E-Governance: Implementing and supporting key systems like the Integrated Financial Management System (IFMS) used for financial transactions.
The Procurement and Disposal Unit (PDU) is a specialized and legally mandated department within the Ministry of Local Government (MoLG). Its primary role is to manage the entire process of acquiring goods, services, and works for the Ministry, as well as the disposal of obsolete or redundant assets. The unit ensures that all procurement activities are conducted in a manner that achieves Value for Money and complies with national laws governing public procurement.
Key responsibilities include:
Key responsibilities include:
- Managing the Bidding Process: Advertising tenders, receiving bids, and coordinating their evaluation to ensure competition.
Procurement Planning: Developing an annual plan based on the Ministry's budget and needs.
Contract Management: Overseeing agreements with suppliers to ensure value for money.
Asset Disposal: Selling obsolete Ministry assets in a transparent manner.